Green Hammerton Parish Council

Minutes of the full council meeting of Green Hammerton Parish Council

held on Wednesday 28th April 2021 via Zoom

 

Present:-              Cllrs I Bailes (Chairman), Veitch, Zillessen, Forman, Lange, S Reid (Clerk)

 

The meeting commenced at 19.23 hours

 

2021/132         Introduction from the Chairman and a reminder of the Council’s expectations for the audio or visual recording of this meeting

2021/133         To receive apologies and approve reasons for absence:

Apologies were received from County Councillor Parasko, District Councillor Myatt and Cllr Walsh.

 

2021/134         Declarations of interest

  1. To receive any declarations of interest under council’s code of conduct or members Register of Disclosable Pecuniary Interests

No declarations were received.

 

  1. To receive, consider and decide upon any applications of dispensation

There were no items to note. Cllr Lange has a dispensation granted in relation to the Cycle Path until 30.09.2024.

 

2021/135         To confirm the minutes of the meetings held on 31.03.21 (Appendix 1) as a true and correct record of proceedings.

                         RESOLVED that the minutes of the Green Hammerton Parish Council meeting held 31.03.2021 represent a true record of proceedings.

 

2021/136         To receive a report from District Councillor Myatt at Harrogate Borough Council.

                        There was no report to be given as Cllr Myatt was unable to attend.

 

2021/137         To receive a report from County Councillor Paraskos at North Yorkshire County Council.

                        There was no report to be given as Cllr Paraskos was unable to attend.

 

2021/138         To receive the Clerks Report. (Appendix 2)

                        The clerks report was noted.

 

2021/139         To consider the following financial matters.

  1. To approve the Schedule of Payments: (Appendix 3)

RESOLVED that the schedule of payments be approved.

 

  1. To note the Bank Reconciliation. (Appendix 4)

The clerk advised that the reconciliation will follow when the year end accounts have been finalised.

 

2021/140         To note and make observations on the following Planning Consultations (Appendix 5)

 

2021/141         To note the following Planning Decisions (Appendix 6)

 

2021/142         To note the following Planning Enforcements. (Appendix 7)

 

2021/143         To receive information on the following ongoing issues and decide further action where necessary:

  1. To receive any updates and to consider the position with Helenfield and decide any further action. (Appendix 8)

RESOLVED to form a committee for the benefit of Helenfield. Cllrs Forman and Veitch will represent the council on the committee. Approval for the expenditure of upto £1,700.00 being the sum available in current commuted sums without further reference to the full council. 

 

  1. To receive an update on the ownership of Bernard Lane and decide any further action required. (Appendix 9)

The attached report was noted.

 

  1. To receive an update on the Plinth area, including the boxes and decide further action as necessary. (Appendix 10)
  2. The attached report was noted.

 

  1. To receive an update in relation to Grit Bins / Salt and decide any further action as required. (Appendix 11)
  2. The attached report was noted.

 

  1. To receive an update in relation to the lack of a footpath on Harrogate Road outside the Redrow Development and decide any further action as required. (Appendix 12)
  2. The attached report was noted.

 

  1. To receive an update on the New Settlement and DPD and decide any further action required. (Appendix 13)
  2. The attached report was noted.

 

  1. To receive an update on the website and decide any further action as necessary.

It was noted that all work requested to date had been completed.

 

  1. To receive an update on the Green Hammerton Emergency Plan and decide any further action as required

The council were advised that HBC originally produced the plan. An update is awaited from them before being able to progress any further.

                       

2021/144         To consider the following new matters/correspondence and decide action where necessary:

  1. To agree the date of Green Hammerton Parish Council Annual Meeting as Tuesday 4th May 2021.

RESOLVED that the Green Hammerton Annual meeting will be held on Thursday 6th May.

 

  1. To consider the position in relation to correspondence regarding the trees on The Crescent.
  2. To approve the registration with ICO.

RESOLVED that the council will register with ICO.

 

  1. To discuss the suggested new Communications Policy and decide any further action as appropriate.

To be deferred.

 

  1. To approve expenditure for printing of chairman’s letter for village distribution.

RESOLVED that the chairman can spend upto £60 on printing the letter for distribution to the village.

 

2021/145         To notify the clerk of matters for inclusion on the agenda at the next meeting.

  • To consider the provision of a pension scheme.
  • To establish the position in relation to S106 monies.
  • To produce Terms of Reference in relation to Helefield committee.
  • To review the Risk Assessment for Helenfield.

 

2021/146         To confirm the date of the next meeting as Wednesday 26th May 2021 in accordance with the agreed schedule.

RESOLVED this date is to be agreed subject to possible change due to lockdown restrictions and the inability to utilise zoom meetings after 6th May.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 1

Green Hammerton Parish Council

MINUTES OF THE GREEN HAMMERTON PARISH COUNCIL MEETING WEDNESDAY 31ST MARCH 2021 VIA ZOOM.

The meeting commenced 19.30 hours

2021/117         Introduction from the Chairman and a reminder of the Council’s expectations for the audio or visual recording of this meeting

2021/118         To receive apologies and approve reasons for absence:.

 

2021/119         Declarations of interest

  1. To receive any declarations of interest under council’s code of conduct or members Register of Disclosable Pecuniary Interests

There were no declarations of interest to be noted.

 

  1. b) To receive, consider and decide upon any applications of dispensation

There were no items to note. Cllr Lange has a dispensation granted in relation to the Cycle Path until 30.09.2024.

 

2021/120         To confirm the minutes of the meeting held on 24.02.2021 (Appendix 1) as a true and correct record of proceedings.

                        RESOLVED that the minutes of the Green Hammerton Parish Council Meeting of 24.02.2021 be accepted as a true record of events.

 

2021/121         To receive a report from District Councillor Myatt at Harrogate Borough Council.

  • PFCC elections 6th

 

2021/122         To receive a report from County Councillor Paraskos at North Yorkshire County Council.

  • Unitary consultation still ongoing.
  • 30mph sign alteration, highways have applied to another fund to pay for police side of things. Ongoing slowly.

 

2021/123         To receive the Clerks Report. (Appendix 2)

                        The clerk’s report was noted.

 

2021/124         To consider the following financial matters.

  1. To approve the Schedule of Payments: (Appendix 3)

RESOLVED that the payments be approved.

 

  1. To note the Bank Reconciliation. (Appendix 4)

The Bank Reconciliation was noted.

 

2021/125         To note and make observations on the following Planning Consultations (Appendix 5)

 

2021/126         To note the following Planning Decisions (Appendix 6)

 

2021/127         To note the following Planning Enforcements. (Appendix 7)

 

Cllrs Paraskos joined the meeting at 19.18 hours.

 

2021/128         To receive information on the following ongoing issues and decide further action where necessary:

  1. To receive an update on the lack of a footpath outside the Redrow development and decide further action.

It was reported that a footpath was originally in the plan, however, this was removed as the developer claimed they did not own that particular piece of land. Assessments have taken place and it is the opinion that there is a safety issue due to the volume of cars parking in this area. This could be alleviated by allowing use of the playground car park at the recreational centre.

RESOLVED that the clerk write to GHRC requesting car park to be opened daily to alleviate parking issues on road.

 

Cllr Zillessen joined the meeting at 19.28 hours.

 

  1. To receive any updates and to consider the position with Helen Field and decide any further action.

A copy of the deeds have now been received from Hethertons Solicitors. These will be passed to the Clerk for safe keeping.

RESOLVED to defer to the next full meeting.

 

  1. To receive an update on the cycle track and decide any further action as required.

A meeting is yet to be arranged. There is an issue with minor flooding in some parts which needs addressing.

RESOLVED to accept the Terms of Reference.

 

  1. To receive an update on the ownership of Bernard Lane and decide any further action required.

It is believed that this is in private ownership. Area 6 are to send an officer to investigate in more depth.

RESOLVED that Cllr Veitch will accompany area 6 officer when attending site.

 

  1. To receive an update on the Plinth area, including the boxes and decide further action as necessary.

RESOLVED that clerk obtain design from nominated body. Estimated cost approximately £100.00

 

  1. To receive an update in relation to Grit Bins / Salt and decide any further action as required.

Still awaiting the engineer from highways to attend site.

 

  1. To receive an update on the New Settlement and DPD and decide any further action required.

A meeting was held 23.03.2021 with planners, minutes of which has been circulated. Still proceeding with option 3, which was GH preferred option. Next round of consultation and workshops now to take place.

 

  1. To receive an update on the tree survey and decide any further action.

A detailed report has been received from the aborculterist. Further action is to be decided.

RESOLVED that due to further information being brought to light the clerk will investigate prior to the council making any further decisions.

 

  1. To receive an update on the Green Hammerton Emergency Plan and decide any further action as required.

                        Cllr Forman has written to Flogas requesting details of all LPG which has been installed in the area.

                        RESOLVED That Cllrs Bailes and Forman will review and update at the next meeting.

 

2021/129         To consider the following new matters/correspondence and decide action where necessary:

  1. To consider utilising Village View as another vehicle to communicate Parish Council matters to the residents of Green Hammerton.

RESOLVED to defer this to a later date.

 

  1. To consider the formation of a Villagers Committee.

Resolved to defer for the immediate moment.

 

  1. To note correspondence received from member of the public in relation to the Loxley development and decide any further action as necessary.

RESOLVED that the clerk will investigate.

 

  1. To consider the post on Green Hammerton Community Facebook page in relation to the council not agreeing to provide a grant towards the Green Hammerton Recreational Charity CCTV project and decide further action as required.

RESOLVED that the clerk will write to GHRC.

 

To resolve to exclude the public and press under the Public Bodies (Admissions to Meetings) Act 1960 s.2.

  1. To discuss the report in relation to the clerks hours of work and salary and decide any further action as required.
  2. RESOLVED that the clerk will continue to work the contracted 8 hours per week with any additional hours being paid as overtime. The council to engage the assistance of YLCA for a salary review. This to cost approximately £100.00

 

2021/130         To notify the clerk of matters for inclusion on the agenda at the next meeting.

                        Communications Policy

                        Update on Website

 

2021/131         To confirm the date of the next meeting as Wednesday 28th April 2021 in accordance with the agreed schedule.

 

The meeting ended 22.28pm

 

APPENDIX 2 – CLERKS REPORT

Following on from the last meeting of the council communication has taken place with a member of the public in relation to the trees on the crescent. In brief, it was originally reported that complaints had been received in relation to the size of the trees and the amount of leaves they produced, however it transpired that the complaint was more than that and had been ongoing for some years. It is stated that the roots are causing structural damage to the properties along the Crescent.  As the council is aware, the trees are on highways land, although it has been advised by the current chairman that the trees belong to the PC as they planted them. Unless evidence can be produced to prove this, then I don’t believe the council should take any further action in relation to this matter until ownership has been proven.

 

The year end is ongoing. Numerous documents have been forwarded to the internal auditor, as per requirements, however, the accounts are unable to be finalised as the bank statements from Barclays have not been received by myself. This delays the whole procedure for the second year running. Thankfully, now the council has moved to Unity Bank, there should be no occurrences in the future of the clerk not receiving the correct paperwork on time.

 

It is appreciated that the council are wanting a breakdown of commuted sums. This will be sought once the year end has been finalised.

 

A request has been made for the commuted sums officer to attend a council meeting to brief members on how the process works. He is agreeable to this. A date has yet to be determined.

 

APPENDIX 3 – SCHEDULE OF PAYMENTS

 

 

Green Hammerton Parish Council

 

 

Date Payment Method Payee Details Amount
30.04.2021 BACS Miss S Reid April Salary & Expenses £485.99
30.04.2021 BACS Bedford Mowing GHRC Grass Cutting £129.60
30.04.2021 BACS YLCA Annual Subscription £315.00
         
         
         
         
      TOTAL £930.59

 

APPENDIX 4 – BANK RECONCILLIATION

The full end of year accounts, including final reconciliation will be circulated prior to the meeting.        
               
               
               

 

 

APPENDIX 5 – PLANNING CONSULTATIONS

APPLICATION NO            21/01308/FUL

PROPOSAL                         Demolition of part of single storey extension and erection of single storey extension.

LOCATION                         10 New Lane YO26 8BL

APPLICANT                        Mr D Jones

OBSERVATIONS               The council has no objections

 

 

 

 

 

 

 

OPTIONS TO CHOOSE

A            The Parish Council has no objections.

B             The Parish Council objects on the planning grounds set out.

C             The Parish Council does not object to or support the application but wishes to make comments or seek safeguards as set out.

D            The Parish Council supports the application.

 

              

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 6 – PLANNING DECISIONS

 

APPLICATION NO     There are no planning decisions to note.

PROPOSAL               

LOCATION                

APPLICANT              

DECISION                  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 7 – PLANNING ENFORCEMENTS

 

APPLICATION NO            21/00173/PR15

LOCATION                         Recreation Ground, Green Hammerton

ALLEGED BREACH            Construction of a running track

PLANNING REF                 21/00173/PR15

UPDATE                              Communication has been received which reports a possible breach of planning control. The matter will be investigated.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 8

Update on Helenfield risk assessment.

I have now undertaken the risk assessment with Alistair Taylor. It is now in the process of being documented, and signed. The Parish Council will then be in the position to review it.

We were fortunate that the day we undertook the Risk Assessment we met up with a gentleman in a wheelchair and his wife who were enjoying the woods. This gave us the opportunity to get a different perspective of the area, which we can include in the Risk Assessment.

The headline items are:

  • We will need to put an information point at the entrance to the area, this can be split into two area. One of given the history of woodland, and the other information of what are the hazards (pictorially) and expectations of how to behave in the woods, something similar to country code. As the hazards change with the seasons it would be appropriate if this was arranged in such a way that recommendations can be changed to reflect the hazards at the time. (I have photographs of best practice in this area which I can share with the Parish Council).
  • In the pond area, it was felt that we need re-shape the landscape on north west approach to provide a segregation area, encourage vegetation, and plant hedging to act a as a barrier to the pond. A pictorial sign will be required in this area to warn of the water hazard.
  • In the North East corner, the boundary fence has been breached and footpath created on to neighbouring farmland, and is not a right of way. In conjunction with the owners of the farmland this fencing will need replacing. The pathway will need to removed and re-established as part of the woodland.
  • The pathways will need sympathetically managed to enable disabled access, guidelines are available for this, which includes the cutting back of forked branches that are protruding into the pathways etc. Non-authorised pathways will need to be removed and re-stablished as part of the woodland.
  • There is evidence that dens have been built by local children using twigs and branches, and could create a fire risk so will need to be periodically removed.
  • The latch on the entry gate, needs lowering to allow for disabled access.
  • In the south west corner at Red Lane, Helenfield hedging is restricting the Public Pathway, and needs clearing to maintain the Public footpath at that point.

Alistair has agreed to update the Helenfield Management and Development plan for the Parish Council to review.

This work will require some funding which I propose we seek from the 106 funds from the two-current development in the area, especially as they are that side of the village.

I would propose that we set up a sub-group on the Council to look after Helenfield, to work with Alistair in maintaining the ambiance of the area.

 

Nik Forman

20th April 2021

 

 

APPENDIX 9

As reported at the last meeting, Area 6 initially said that the verges were private property. I queried this on the grounds that there were several “owner boundaries” down both sides of Bernard Lane and sections where there were no private owners i.e. green spaces. Area 6 agreed to get their engineer back out to site to give us more guidance on this and help us to identify the “owners”. They said that, if necessary, they would make further enquiries into who owns the land by looking at the original planning approvals that were given to Linden and Redrow. I am waiting for their engineer to revisit the site.

 

If the responsibility for maintaining the verges rests with private property owners and site managing agents for the two estates, there remains the question as to whether NYCC, who own the road, are responsible for cutting the two metre swathes of grass on either side of it.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 10

The plinth sits within the village conservation area and any development work we wish to undertake may require planning permission. I have ascertained that any work on the two oak trees will require HBC approval.

 

I wrote to HBC’s planning department on the 4th of April seeking their advice on whether or not we need to go for planning approval. They will respond to my enquiry within four weeks i.e. by 2nd May. It is likely they will write back informing me that we need to send them a formal enquiry and a payment of £75 for them to consider the matter.

 

I have advised Lorna Batchelor, the landscape designer that we wish to use her services and that we will speak to her again and enter into a formal agreement when we have HBC’s response to our enquiry.

 

In the meantime, I recommend we make enquiries with HBC regarding the current allocation of s106 monies with a view to securing funds for the plinth works. If we go for an ambitious scheme we could be looking at costs in the order of £10,000 to £20,000.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 11

I have made several attempts by email and phone to get Area 6 to chase their engineer to visit the village and assess our requirements. They agreed to get an engineer to contact me several weeks ago, but no contact has been made.

 

I recommend we elevate this matter beyond their customer services team (Chris Blackburn) who have been dealing with this to date.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 12

Update on Harrogate Road Risk Assessment.

At the moment I’m still collating data and making assessments of what realistically can be achieved.

Andy has confirmed that North Yorkshire Council has been able to identify alternative funding for the moving of the 30mph sign, so I would suggest that we approach Redrow? to get that 106 funding to be reallocated for some the other safety measures that will be required on Harrogate Road as a result of the risk assessment. 

 

Nik Forman

20/4/2021

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX 13

New Settlement Community Liaison Group meeting 22nd April 2021, 12:00 (Held virtually via Microsoft Teams) Attendance: Andrew Paraskos, NYCC Ward Member Ann Myatt, HBC Ward Member Clare Beckett, Whixley PC Lulie Machin, Thornville Parish Meeting Nik Forman, Green Hammerton PC Paul Townsend, Kirk Hammerton PC Ian Bailes, Green Hammerton PC Kevin Bramley, Cattal Hunsingore & Walshford PC Clive Roper, Whixley PC Tim Myatt, HBC Cabinet Member Planning Iain Laight, Oakgate/Caddick Natasha Durham, HBC James Poskit, CEG Tracey Rathmell, HBC Apologies: Chris Eaton, Kirk Hammerton PC/KTHG Notes of Discussion /Actions: · Natasha Durham (ND) gave a recap on the discussion from the District Development Committee on the 23rd March (notes circulated prior to the session) and confirmed that the steer was given to continue working on the preferred option centred on Cattal Station. · Tracey Rathmell (TR) gave a presentation on Sustainable Transport Options (slides to be circulated with the notes) which set the scene in terms of emerging trends and considerations as well as presenting the key issues that were raised in the Reg. 18 consultation. · Ian Laight from Oakgate/Caddick gave an overview of the work done on transport to date on their planning application and proposals they have put forward. This included: o Measures to improve Cattal Station (including two large car parks and £3m funding). o Bus service provision (including subsidy of routes and a month’s free bus pass to encourage initial use of the service). o Behavioural change – vehicle movements would be monitored throughout to inform later phases. o Road improvements – dualling of A59 between East and West access roundabouts, improvements to Boroughbridge Road junction at Green Hammerton and Wetherby/York Road.o Electric Vehicle charging points – planned for every house as well as communal superfast charging hubs. o Crossing points of the A59/Rail line – bridge proposed over the rail line which works well with the topography but still work to be done on best options elsewhere. Concerns/Questions Raised: · Plans to date do not address safe routes to Whixley. · Crossing the A59 – Question whether an underpass work? Need to take steps to make it feel safe for people to use. This is something that has been put in at Poppleton. · Concerns relating to Cattal Bridge: o Plans to date do not address concerns about traffic movements over Cattal Bridge o Suggestion of better flood warning systems to avoid unnecessary traffic when flooded. · Concern at the basis of assumptions – feeling that people will always drive (particularly women who might not feel safe and those taking children to school particularly in wet weather). · Concern at the increased number of delivery vans – what provision can be made to accommodate this and mitigate the impacts? · Rail station – suggestion to put in an allowance to extend platforms in order to future proof facilities. · Emphasis of the importance of integrated transport, i.e. bus station and rail station together. · Car parking – charges at the station/centre could encourage parking on residential streets (Iain from Caddick highlighted potential issues with free parking and put forward suggestions of community run parking spaces). · Cycling/walking: o Concern at increased usage of public footpath at Thornville and suggestion of rerouting the circular route to a safer option. Post meeting note to check which particular part of the footpath was cause for concern. o Footpaths and cycle ways needed to Whixley (important for links to the shop, pub etc.) as current route is dangerous. o Links to longer distance cycle routes – noted A59 corridor study and potential links to SusTrans. o Preference for separated cycle routes – some cyclists can travel at high speeds. · Concern at future use of particular routes: o Scate Lane – Concern at rat running / request for information on what is currently proposed? Post meeting note to check what was being asked/raised. o Stephenson’s lane – currently in very poor condition What improvements are needed at Cattal station to encourage usage and improve the user experience? · More space for waiting. · Safe cycle storage. · Drop off points for taxis, minibuses, cars. · Pedestrian crossings (gates currently close some time before train arrives). While the proposed bridge at Cattal would resolve this, consideration needed at Hammerton). · More ticket machines and/or a ticket office. Next Steps · HBC take to take on board the group’s feedback on the issues discussed and use these to inform technical discussions / feasibility work. · Further Community Liaison Group meetings to address green spaces, community facilities and the local centre.